The BOARD OF RAVALLI COUNTY COMMISSIONERS is soliciting bid/quotes for their independent audit for the fiscal year ended June 30, 2011 with the option of auditing its financial statements for the two subsequent years. This is a fee-for-service contract that requires an audit under OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.

The minimum requirements necessary to perform the audit are:

The firm must be independent and licensed to practice in Montana.

The firm must have no conflict of interest with regard to any other wok performed by the firm for Ravalli County.

It is preferable that the audit fieldwork be completed by January 31, 2012 with an audit report issued within 60 days of fieldwork completion. The County has accounting staff available to assist with any schedules requested by the auditing firm. Attached is a copy of the June 30, 2009 audit to assist with your quote.

The June 30, 2010 audit is currently in progress. It is expected that the June 30, 2011 Schedule of Expenditures of Federal Awards (SEFA) will be comparable to the June 30, 2009 SEFA. For the June 30, 2011 audit, Ravalli County will be considered a high risk auditee for the SEFA because the June 30, 2010 audit was not completed by March 31, 2011.

Interested firms must submit their bid/quotes in a sealed envelope by 5:00 p.m., Wednesday, May 11, 2011, to:

Clerk & Recorder Regina Plettenberg
215 S. 4th Street, Suite C (2nd floor)
Hamilton, MT 59840

The bid/quotes will be opened by the Commissioners on Thursday, May 12, 2011 at 10:30 a.m. in the Commissioners’ conference room at 215 S. 4th Street, (3rd floor), Hamilton, MT. Selection of the bid/quote will be made by the Commissioners on Monday, May 16, 2011 at 3:30 p.m.

If you have questions about the process for bid/quotes, please contact Glenda Wiles, Administrative Assistant to the Commissioners at 375-6500 or gwiles@rc.mt.gov. If you have any questions regarding the audit, please contact Klarryse Murphy, CFO for Ravalli County, at 375-6524 or kmurphy@rc.mt.gov.

Glenda Wiles
Administrative Assistant
Ravalli County Commissioners

BS 4-27, 5-4-11.

INVITATION TO BID

RECEIPT OF BIDS: Sealed bids will be received by the Ravalli County Clerk and Recorder Office at 215 South Fourth Street, Suite C, Hamilton, Montana, 59840, until 1:00 p.m. local time on May 19th, 2011, for the construction of the “2011 Road Rehabilitation Project”.

SITE AND DESCRIPTION OF WORK: The work includes three general project areas of road rehabilitation within Ravalli County, MT as follows:

The first section of roadway rehabilitation includes 2.25 miles of Middle Burnt Fork Rd. from East Side Hwy (Hwy 269) east to South Burnt Fork Rd, immediately southeast of Stevensville, MT. This section includes approximately 1,500’ of 2.25-inch asphalt overlay, and 10,500’ of full depth reclamation and overlay. Work also includes approximately 800’ of new concrete curb and gutter and miscellaneous concrete work, 800’ of new 6’-wide asphalt trail, roadway shouldering, striping, and appurtenant work.

The second area of work includes 1.35 miles of Westside Rd. from West Bridge Rd south to approximately Owings Creek Rd, approximately 1.5 miles west of Hamilton, MT. This section includes 7,150’ of full depth reclamation and 2.25-inch asphalt overlay, to include excavation associated with widening and shifting the alignment of the existing roadway, general clearing and grubbing and fence removals, storm drainage and associated structures, approximately 1,070’ of guardrail installation, 2,640’ of concrete curb and gutter, 1,560’ of joint utility trench and general utility coordination, erosion control, roadway shouldering, signage, and appurtenant work.

The third area of work may be included as bid alternatives, and could include up to 1.5 miles of Westside Rd beginning at Roaring Lion Rd and working to the north. This section includes up to 8,250’ of full depth reclamation and 2.25-inch asphalt overlay, replacement of existing culverts, roadway shouldering, and appurtenant work.

PROJECT FINANCING: The 2011 Road Rehabilitation Project is funded through Ravalli County, and is subject to all applicable regulations as indicated within the specifications.

COMPLETION OF WORK: All work must be substantially completed within 90 calendar days after the commencement date stated in the Notice to Proceed. An additional 30 calendar days may be awarded with selected bid alternates.

OPENING OF BIDS: The bids will be publicly opened and read aloud at 2:00 p.m. on May 19th, 2011, by the Board of County Commissioners in the Commissioners’ Conference Room, 215 South Fourth Street, Suite A, Hamilton, MT 59840.

OBTAINING CONTRACT DOCUMENTS: The contract documents consisting of Drawings and a Project Manual may be examined or obtained at WGM Group, Inc., 1111 E. Broadway, Missoula, MT, 59802, (406) 728-4611. Copies of half-size sets of Drawings and Project Manual may be obtained upon paying a non-refundable fee of $50.00 each. Full-size drawings are not available for bidding. An additional charge of $10.00 will be applied for shipping and handling, if required.

BID SECURITY: Each Bid shall be accompanied by Bid Security made payable to OWNER in an amount of ten percent (10%) of the Bidder’s maximum Bid price.

BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening.

Bidders are required to be licensed in accordance with and comply with the Public Contractors License Law of the State of Montana.

Proposals must be sealed and marked “2011 Road Rehabilitation Project, opening May 19th, 2011,” and marked “Sealed Bid” with CONTRACTOR’s name, address, and Montana Contractors Registration Number, and be addressed to:

Ravalli County Clerk & Recorder Office
Ravalli County Administrative Center
215 South Fourth Street, Suite C
Hamilton, Montana, 59840
No facsimile bids will be accepted.

WAGE RATES: CONTRACTOR shall not pay less than the latest Montana Prevailing Wage Rates. A copy of said wage rates is included within the Project Manual.

PRE-BID CONFERENCE: prospective bidders are encouraged to attend a pre-bid conference. The pre-bid conference will be conducted jointly by the OWNER and ENGINEER on May 9th, 2011 at 3:30 p.m. at the Ravalli County Board of County Commissioners’ Conference Room, 215 South Fourth Street, Suite A, Hamilton, Montana 59840.

OWNER’S RIGHTS RESERVED: OWNER reserves the right to reject any or all bids, to waive any informality in a bid, or to accept the lowest responsive and responsible bid and bidder, and to make awards in the interest of OWNER. The low bid shall be determined on the basis of the lowest Basic Bid, or combination of Basic Bid and accepted Alternative Bids.

AWARD CONTINGENT: Without limiting the foregoing, it is expressly stated that final award of the Contract is contingent upon securing appropriate financing.

BS 4-27, 5-4, 5-11-11.

INVITATION TO BID

Ravalli County is accepting bids for construction of the Intoxilizer Room Addition at the Ravalli County Courthouse

This Invitation to Bid solicits bids for the construction of an approximately 605 square foot addition to the southwest corner of the Ravalli County Courthouse Correctional Facility.

Copies of the construction documents can be obtained by calling CTA Architects Engineers at 406-728-9522. A refundable deposit of $50.00 is required. Copies of the construction documents will be available Wednesday, May 4, 2011.

Ravalli County reserves the right to reject any and all bids and if all bids are rejected, to re-advertise under the same of new specifications. Ravalli County reserves the right to waive any technicality or informality in the bidding process of a non-substantial nature.

A pre-bid meeting and walk through will be held on site on Wednesday, May 18, 2011 at 10:00 a.m. in the Ravalli County Courthouse, southwest corner, at 205 Bedford Street, Hamilton, Montana.

This project shall comply will Prevailing Wage Rates, Affirmative Action, Montana Gross Receipts, Montana Preference as described in the bid documents.

The Owner, Ravalli County, may require the successful contractor to furnish a Performance Bond and a Labor and Material Payment Bond in the amount of 100% of the contract price.

Bids must be received by the Ravalli County Clerk and Recorder’s Office at 215 S. 4th Street, (Second Floor), Hamilton, MT., 59840, until Monday, May 23, 2011 at 5:00 p.m. Bids must be in a sealed envelope and clearly marked Intoxilizer Addition. Contractors are responsible for confirming delivery and receipt of bid envelopes by required time.

Bids will then be opened by the Ravalli County Commissioners in the Commissioners Conference Room at 215 S. 4th Street (Third Floor), Hamilton, MT, on May 24, 2011 at 1:30 p.m.

For information on the construction documents, please call Rob Porch, CTA Architects Engineers at 406-728-9522, extension 1717. For information on the Invitation to Bid, please call Glenda Wiles, Ravalli County Commissioners Office at 406-375-6500.

Glenda M. Wiles
Administrative Assistant
Ravalli County Commissioners Office

BS 5-4, 5-11-11.

PUBLIC NOTICE

The Ravalli County Republican Central Committee will be holding their County Convention to elect officers at 7:15 PM on May 10th, 2011 at 529 West River Road, Hamilton, Montana. For more information, please go to ravcogop.com.

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