INVITATION TO BID
RECEIPT OF BIDS: Sealed bids will be received at the Ravalli County Commission Office at 215 S 4th Street, Hamilton, MT 59840, until 3:00 p.m. local time on Thursday, August 28th, 2025, for construction of the Ricketts Road Reconstruction/Resurfacing Project, and will then be publicly opened and read aloud immediately thereafter within the Ravalli County Commissioner’s Conference Room. Proposals must be sealed and marked “Ricketts Road Reconstruction/Resurfacing Project” and marked “Sealed Bid” with the contractor’s name and address included.
DESCRIPTION OF WORK: The works consists of roadway demolition, reconstruction and resurfacing for approximately 2 miles of Ricketts Road. Work includes complete pulverization and reclamation of existing asphalt surfacing, demolition of existing facilities, excavation and embankment, irrigation ditch facilities, roadway base installation, asphalt paving, signing, striping, restoration and related work in accordance with the plans and specifications. The project includes a base bid and one bid alternative.
PROJECT FINANCING: The project is federally funded through the Department of Housing and Urban Development Community Project Funding, and is subject to all applicable local, state, and federal regulations as included within the contract manual.
SITE OF WORK: The project is located in Ravalli County, Montana, west of the City of Hamilton, between Bowman Road and Gerer Lane.
COMPLETION OF WORK: All work must be substantially complete within 120 calendar days after the commencement date stated in the Notice to Proceed. Contractor may elect to have a Notice to Proceed in 2025 with a winter shutdown or have a Notice to Proceed no later than April 1, 2026.
OBTAINING CONTRACT DOCUMENTS: The contract documents may be examined or obtained, upon paying a non-refundable fee of $100.00, by contacting the Engineer, WGM Group, Inc., 1111 E. Broadway, Missoula, MT, 59802, (406) 728-4611. Attn: Jonathan Gass. An additional charge of $10.00 will be applied for shipping and handling, if required. Contractor’s submitting a bid must have an official Bid Set of documents obtained from the Engineer. Contract Documents may also be reviewed at the Missoula Plans Exchange (406) 549-5002.
BID SECURITY: Each bid shall be accompanied by bid security made payable to Ravalli County in an amount of ten percent (10%) of the bidder’s maximum bid price, including bid alternates, and in the form of a cashier’s check, certified check, or bid bond issued by a surety authorized to do business in Montana. Successful Bidders shall furnish approved Performance and Payment Bonds each in the amount of one hundred percent (100%) of the contract amount, along with required Insurance coverage. The bidder shall guarantee the total bid price for a period of 60 calendar days from the date of bid opening.
CONTRACTOR’S REGISTRATION: Montana law requires all contractors to register with the Department of Labor prior to execution of the contract agreement. Forms for registration are available from the Department of Labor and Industry, P.O. Box 8011, 1805 Prospect Ave, Helena, Montana 59604-8011. Information on registration can be obtained by calling 406-444-7734. All laborers and mechanics employed by the contractor or subcontractors in performance of the construction work shall be paid wages at rates as may be required by law. The contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.
WAGE RATES: The Contractor shall not pay less than the latest Federal Davis-Bacon Wage Rates. A copy of the applicable wage rates is attached as part of the specifications in Section 00910.
PRE-BID CONFERENCE: Prospective bidders are encouraged to attend a pre-bid conference, which will be conducted jointly by Ravalli County and Engineer at the Ravalli County Commissioner’s Conference Room, 215 S 4th Street, Hamilton, MT at 10:00 a.m. on August 21, 2025, with an optional walk-through of the project site upon completion of the meeting.
PROJECT ADMINISTRATION: All questions related to this project prior to the opening of bids shall be directed to the Engineer. It shall be understood, however, that no specification interpretation will be made by telephone, nor will any “or equal” products be considered for approval prior to award of contract. The Engineer for this project is WGM Group, Inc., 1111 E. Broadway, Missoula, MT 59802, with questions addressed to Jonathan Gass (406) 728-4611, or email jgass@wgmgroup.com.
OWNER’S RIGHTS RESERVED: The Owner reserves the right to reject any or all bids, to waive any informality in a bid, or to accept the lowest responsive and responsible bid and bidder, and to make awards in the interest of the Owner.
AWARD CONTINGENT: Without limiting the foregoing, it is expressly stated that final award of the Contract is contingent upon securing appropriate financing.
BS 8-13, 8-20-25.
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