CITY OF HAMILTON REQUEST FOR PROPOSALS FOR GRANT MANAGEMENT SERVICES
SAPPHIRE MANOR CDBG GRANT
December 22, 2023
The City of Hamilton (City) has been awarded a federal Community Development Block Grant (CDBG) in the amount of $750,000.00 by the Montana Department of Commerce (DOC) for the rehabilitation of the Manor Senior Apartments at Sapphire Lutheran Homes.
Contingent upon this award, the City is soliciting proposals for grant management services to assist the City in the administration of this project in compliance with all applicable requirements under the Montana CDBG Program as described in the current edition of the Montana CDBG Program Grant Administration Manual. Payment terms will be negotiated with the selected applicant. The fee for project management services will be paid with CDBG funds.
The full Request for Proposals is available from the Hamilton City Clerk’s Office and on the City of Hamilton website www.cityofhamilton.net.
Consistent with the requirements of Section 3 of the federal Housing and Community Development Act of 1968, to the greatest extent feasible, opportunities for training employment, and contracting arising in connection with this CDBG-assisted project will be extended to low- and very low-income individuals, especially those employed by Section 3 business concerns, participating in YouthBuild, living within the service area or the neighborhood of the project, or residing in public or Section 8-assisted housing.
CDBG regulations governing this grant also require that opportunities for contracting will be extended to minority, women-owned, and disadvantaged (“DBE/MBE/WBE”) businesses. DBE/MBE/WBE firms are encouraged to register on Montana’s DBE Registry at https://www.mdt.mt.gov/business/contracting/civil/dbe.shtml. Registrants will receive targeted outreach for opportunities pertaining to assisted projects that are covered by DBE/MBE/WBE.
Proposals shall be emailed to the Hamilton City Clerk at cityclerk@cityofhamilton.net by the proposal due date. Please state “CDBG MANOR Grant Management Services Proposal” in the subject line of the email. For alternative delivery methods please contact the City Clerk by email or phone at (406) 363-2101, ext. 2.
All responses must be received in the Clerk’s Office no later than 5:00 p.m. Friday, January 12, 2024.
Respondents may review the CDBG application, which includes a description of the proposed project including activities, budget, schedule, and other pertinent information, by visiting the City Clerk’s office during regular office hours. A copy of the application is also available for review at the offices of the Community Development Division, Montana Department of Commerce, 301 S. Park Avenue, P.O. Box 200523, Helena MT 59620-0523.
Responses to the RFP must conform to the terms, conditions and instructions set forth in the full RFP. The City reserves the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate, and to waive any formality or technicality. Questions regarding the project may be directed to the Hamilton Planning Department by email (mrohrbach@cityofhamilton.net) or phone (406-363-2101, ext. 7).
BS 12-27, 1-3-24.